Charter of the Luther Conant Parent Teacher Organization

Article One – Name 

The name of this organization shall be the Luther Conant Parent Teacher Organization (“Conant PTO”). 

Article Two - Location

The organization office is in the Town of Acton, Massachusetts.

Article Three – Purpose 

The purpose of the Conant PTO is to encourage and facilitate the mutual participation of parents, faculty, and students (as interdependent members of one school community) in the educational process.  Said association is organized exclusively for educational purposes, including, for such purpose, the making of distributions to organizations that qualify as exempt organizations under section 501(c) (3) of the Internal Revenue Code, or the corresponding sections of any future federal tax codes.  The  Conant PTO, through its activities, provides a forum for information exchange, and a structure which will promote and foster the continuing pursuit of excellence in the educational experience.  Specifically, the Conant PTO endeavors to do the following: 

  • Foster communication between faculty, parents and student. 
  • Present topical programs to inform the membership, and to involve the membership in the educational process. 
  • Encourage and coordinate parent participation in the volunteer program at the Luther Conant School. 
  • Provide on-going fund raising events and activities 
  • Serve the school in other ways as needed throughout the school year re: special meetings, capital equipment purchases, etc. 

Article Four – Membership 

All parents whose children attend Luther Conant School are members of the Conant PTO.  All faculty members of the Luther Conant School are members of the Conant PTO. 

Article Five – Organization 

The Conant PTO Board will be composed of the following positions: 

  • President, VP/Fundraising Chair, Secretary, Treasurer 
  • Luther Conant School Principal 
  • Faculty Representative(s) 

Job Descriptions and Primary Duties 

President: presides at meetings, formulates meeting agenda, acts as spokesperson, and is responsible for on-going functions of the Conant PTO.  Coordinates organization of incoming Board positions. 

Vice President/Fundraising Chair: acts as President-elect, presides in President’s absence, oversee Conant PTO committees and oversees fundraising activities. 

Secretary:  attends all PTO meetings, takes and reports the minutes, is responsible for PTO correspondence and scheduling meetings and events through AB Community Education. 

Treasurer: maintains all financial records of the Conant PTO, writes checks, pays bills and acts as custodian of all financial records and information.  Provides the Conant PTO with monthly status reports. 

It is the responsibility of the PTO Board members to administer the business affairs of the PTO and to attend all Board meetings. 

Article Six – Terms of Office 

In April, each Conant PTO office holder who has served for only one year is asked by the President if they wish to continue in their present positions for the following school year.  All positions which have been held by the same person for more than two years are listed as vacant.  However, if the position is not requested by anyone else, one may continue in the same position if they wish to.  If the same position is requested by more than one person (one might be the incumbent), a general election may be held.  All new position holders attend the June meeting. 

The number of faculty representatives serving on the Conant PTO Board shall be determined by the faculty.  Faculty representatives may serve for any number of years. 

 Article Seven – Representatives 

Representatives serve as information conduits for the Conant PTO.  They attend the regularly scheduled meetings of the designated bodies as well as the regularly scheduled PTO meetings and inform PTO members of news and activities in a timely manner. 

Representative positions include, but are not limited to, the following: 

Inter-School Council Representative:  attends Inter-School Council meetings with representatives of all the Acton School.  Carries Luther Conant School PTO concerns to the Superintendent and reports to the PTO. 

Representatives to any of the Superintendent’s Advisor Councils and Task Forces, including Drug and Alcohol Task Force and Health Advisory Council, attend meetings with representative from school and community organizations concerned about these issues.  Report to PTO. 

School Committee Representative:  If this positions, is shared, at least one Representative attends each monthly Acton School Committee meeting.  The School Committee Representative does not speak for the PTO at School Committee meetings but reports back to the PTO on such issues as: voting record and opinions of the School Committee members, discussion on debated agenda items and discussion regarding School Committee priorities (especially as they related to Conant  PTO goals and priorities). 

Article Eight  – Working Committees 

Working committees shall be established as necessary.  Chair people of all committees shall report to the Vice President/Fundraising Chair as necessary and shall keep accurate notebooks and attend PTO meetings.

Article Nine – Finances 

  • All money spent by the Conant PTO shall be raised by fund raising activities and donations. 
  • The Conant PTO Fiscal year shall be defined as July 1 of the current year through June 30 of the following year.
  • Activities funded by the Conant PTO shall be reviewed annually in the Spring by a duly established finance committee.  A recommended budget for the next fiscal year will be presented to the Conant PTO membership for approval by a majority vote of the PTO meeting. 
  • Non-budgeted expenditures under $50 shall be approved by the President. 
  • Requests for non-budgeted expenditures over $50 shall be submitted to the previously mentioned finance committee.  The committee will evaluate requests through discussions with faculty and parents and by comparison to established PTO goals and priorities.  The finance committee will present requests, along with recommendations, to the Conant PTO membership for approval by a majority vote of the Conant PTO meeting. 
  • In the event of dissolution of the association, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, to the Luther Conant School to be used to enhance the educations experience of Luther Conant School students as the discretion of the Principal. 

Article Ten – Meetings 

The Conant PTO shall meet on a regular basis at the Luther Conant School, unless otherwise arranged by the Board.  All Conant PTO members are encouraged to attend. 

A majority of the Board members shall constitute a quorum. 

All motions shall be adopted by a simple majority of those present and voting. 

Minutes of the Conant PTO meetings shall be published in summary form in the Conant PTO’s regular publications. 

Special Conant PTO Board meetings shall be called as required by the President. 

Article Eleven – Amendments 

The charter must be reviewed every 3 (three) years and may be amended by a simple majority of members present and voting at a regularly scheduled PTO meeting. 

 

Approved April 1, 1990 
Approved April 14, 1992 
Approved May 9, 1995 
Pending Approval October 6, 2010 
Approved July 31, 2012

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